{"id":906,"date":"2020-09-17T07:00:00","date_gmt":"2020-09-17T04:00:00","guid":{"rendered":"https:\/\/www.dataplatform.gr\/?p=906"},"modified":"2025-04-30T13:29:59","modified_gmt":"2025-04-30T10:29:59","slug":"pos-sozoyme-aytomata-oti-attachment-mas-ercheta","status":"publish","type":"post","link":"https:\/\/www.dataplatform.gr\/en\/pos-sozoyme-aytomata-oti-attachment-mas-ercheta\/","title":{"rendered":"How do we automatically save attachments we receive in email (Microsoft Outlook)"},"content":{"rendered":"<p>How would it feel if attachments sent by a certain sender with perhaps a certain title and many others perhaps, could automatically be archived in a computer folder dated?<\/p>\n\n\n\n<p>Also couldn&#039;t we automatically upload them to some server with ftp or enter them into a database?<\/p>\n\n\n\n<p>Excel is known to have programming capabilities through VBA (Visual Basic for Applications) scripting but Microsoft hasn&#039;t stopped there. It enables us to use them even in Outlook. <\/p>\n\n\n\n<p>By using them in Outlook we can automate many tasks or create email rules. <\/p>\n\n\n\n<p>The possibilities are unlimited but in this article you will see how we will create a rule that whenever an email arrives from a specific recipient you will save the attachment in a specific path with today&#039;s date.<\/p>\n\n\n\n<p>*Steps and images are for Outlook 2016, works on all versions but may need some modifications.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Enable developer mode<\/h4>\n\n\n\n<p>First, open Outlook and select:<\/p>\n\n\n\n<p><strong>File \u2013 Options \u2013 Customize Ribbon \u2013 click on the Developer box<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"826\" height=\"678\" src=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/1-outlookv2.png\" alt=\"\" class=\"wp-image-925\" srcset=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/1-outlookv2.png 826w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/1-outlookv2-300x246.png 300w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/1-outlookv2-768x630.png 768w\" sizes=\"auto, (max-width: 826px) 100vw, 826px\" \/><\/figure>\n\n\n\n<p>With the previous step, the Developer tab appeared, so we choose:<\/p>\n\n\n\n<p><strong>Macro Security \u2013 Enable all macros<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"438\" height=\"153\" src=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/2-outlookv2.png\" alt=\"\" class=\"wp-image-924\" srcset=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/2-outlookv2.png 438w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/2-outlookv2-300x105.png 300w\" sizes=\"auto, (max-width: 438px) 100vw, 438px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"826\" height=\"678\" src=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/3-outlookv2.png\" alt=\"\" class=\"wp-image-920\" srcset=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/3-outlookv2.png 826w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/3-outlookv2-300x246.png 300w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/3-outlookv2-768x630.png 768w\" sizes=\"auto, (max-width: 826px) 100vw, 826px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\">Add the VBA code<\/h4>\n\n\n\n<p>Go to the Developer tab again and select <strong>Visual<\/strong><strong> Basic<\/strong><strong>.<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"438\" height=\"153\" src=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/4-outlookv2.png\" alt=\"\" class=\"wp-image-921\" srcset=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/4-outlookv2.png 438w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/4-outlookv2-300x105.png 300w\" sizes=\"auto, (max-width: 438px) 100vw, 438px\" \/><\/figure>\n\n\n\n<p>At this point we make a modification to the following script and put the path we want in place of the one I have put in the example &#039;<strong>C:\\Users\\smatzouranis\\outlook_files\\<\/strong>&#8216;. <\/p>\n\n\n\n<p>We double click on the module option and place the code. Then we click the save and play buttons.<\/p>\n\n\n\n<pre class=\"EnlighterJSRAW\" data-enlighter-language=\"visualbasic\" data-enlighter-theme=\"\" data-enlighter-highlight=\"\" data-enlighter-linenumbers=\"\" data-enlighter-lineoffset=\"\" data-enlighter-title=\"\" data-enlighter-group=\"\" data-no-translation=\"\" data-no-auto-translation=\"\">Public Sub SaveAttachmentsToDisk(MItem As Outlook.MailItem)\nDim oAttachment As Outlook.Attachment\nDim sMakeFolder As String\nsMakeFolder = \"C:\\Users\\smatzouranis\\outlook_files\\\" &amp; Format(Now(), \"yyyyMMdd\") &amp; \"\\\"\nIf Not CreateObject(\"Scripting.FileSystemObject\").FolderExists(sMakeFolder) Then\nCreateObject(\"Scripting.FileSystemObject\").CreateFolder sMakeFolder\nEnd If\nFor Each oAttachment In MItem.Attachments\noAttachment.SaveAsFile sMakeFolder &amp; oAttachment.DisplayName\nNext\nEnd Sub<\/pre>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"935\" height=\"319\" src=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/5-outlookv2.png\" alt=\"\" class=\"wp-image-922\" srcset=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/5-outlookv2.png 935w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/5-outlookv2-300x102.png 300w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/5-outlookv2-768x262.png 768w\" sizes=\"auto, (max-width: 935px) 100vw, 935px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\">Enable running macros in the registry (only applies to new versions of Outlook)<\/h4>\n\n\n\n<p>In this step we close Outlook and we have to activate a value in the registry.<\/p>\n\n\n\n<p>In our example I use <strong>Outlook<\/strong><strong> 2016<\/strong> so the steps are:<\/p>\n\n\n\n<p>Regedit \u2013 in the path HKEY_CURRENT_USER\\Software\\Microsoft\\Office\\16.0\\Outlook\\Security \u2013 Right click new <strong>dword<\/strong> value by name <strong>EnableUnsafeClientMailRules<\/strong> and value 1.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Macro activation rules<\/h4>\n\n\n\n<p>Open Outlook again and go to create the rule, the option is on the tab <strong>Home \u2013 Rules \u2013 Create Rule\u2026 \u2013 Advanced Options\u2026<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"886\" height=\"125\" src=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/6-outlookv2.png\" alt=\"\" class=\"wp-image-923\" srcset=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/6-outlookv2.png 886w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/6-outlookv2-300x42.png 300w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/6-outlookv2-768x108.png 768w\" sizes=\"auto, (max-width: 886px) 100vw, 886px\" \/><\/figure>\n\n\n\n<p>In the first window that will appear when we press the option <strong>Advanced<\/strong><strong> <\/strong><strong>Options<\/strong><strong> <\/strong>is the point where we choose when the rule will apply, from which sender, with which title, etc.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"439\" height=\"541\" src=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/7-outlook.png\" alt=\"\" class=\"wp-image-910\" srcset=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/7-outlook.png 439w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/7-outlook-243x300.png 243w\" sizes=\"auto, (max-width: 439px) 100vw, 439px\" \/><\/figure>\n\n\n\n<p>By selecting Next we should select the option <strong>run<\/strong><strong> a<\/strong><strong> script<\/strong> and then the hyperlink script marked in red.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"439\" height=\"541\" src=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/8-outlook.png\" alt=\"\" class=\"wp-image-911\" srcset=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/8-outlook.png 439w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/8-outlook-243x300.png 243w\" sizes=\"auto, (max-width: 439px) 100vw, 439px\" \/><\/figure>\n\n\n\n<p>In the popup window we will select the option we created before with the vbscript SaveAttachmentsToDisk.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"293\" height=\"172\" src=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/9-outlook.png\" alt=\"\" class=\"wp-image-912\"\/><\/figure>\n\n\n\n<p>OK \u2013 Next \u2013 Finish<\/p>\n\n\n\n<p>And we are ready.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">The result<\/h4>\n\n\n\n<p>Sending a test email with an excel to myself. A folder was automatically created with today&#039;s date and the attachment.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"653\" height=\"234\" src=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/10-outlook.png\" alt=\"\" class=\"wp-image-913\" srcset=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/10-outlook.png 653w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/10-outlook-300x108.png 300w\" sizes=\"auto, (max-width: 653px) 100vw, 653px\" \/><\/figure>\n\n\n\n<p>In the next article we will see how we can read the records that this attachment can have with T-SQL and how we can insert the records into a table with an automated agent job in SQL Server.<\/p>","protected":false},"excerpt":{"rendered":"<p>How would it feel if attachments sent by a certain sender with perhaps a certain title and many others perhaps, could automatically be archived in a computer folder dated? Also couldn&#039;t we automatically upload them to some server with ftp or enter them into a database? Is known [\u2026]<\/p>","protected":false},"author":1,"featured_media":697,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[12,18],"tags":[42,38,40,41],"class_list":["post-906","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-intelligence","category-ms-outlook","tag-automations","tag-office-365","tag-microsoft-outlook","tag-vba"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>\u03a0\u03ce\u03c2 \u03c3\u03ce\u03b6\u03bf\u03c5\u03bc\u03b5 \u03b1\u03c5\u03c4\u03cc\u03bc\u03b1\u03c4\u03b1 \u03cc\u03c4\u03b9 attachment \u03bb\u03b1\u03bc\u03b2\u03ac\u03bd\u03bf\u03c5\u03bc\u03b5 \u03c3\u03c4\u03bf email (Microsoft Outlook) - DataPlatform.gr<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" 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