{"id":1249,"date":"2020-08-17T07:00:00","date_gmt":"2020-08-17T04:00:00","guid":{"rendered":"https:\/\/www.dataplatform.gr\/?p=1249"},"modified":"2026-03-23T17:33:50","modified_gmt":"2026-03-23T14:33:50","slug":"pos-ginetai-na-echoyme-katagrafi-poios","status":"publish","type":"post","link":"https:\/\/www.dataplatform.gr\/en\/pos-ginetai-na-echoyme-katagrafi-poios\/","title":{"rendered":"How to record who last modified the record in shared Microsoft Excel"},"content":{"rendered":"<p>We all know Microsoft Excel as one of the most basic and first programs created for use with a graphical environment on computers. <\/p>\n\n\n\n<p>Many times we have a shared Excel file that is being edited by multiple users. Maybe for some reason we need to audit and keep track of when each record was changed and by which user. <\/p>\n\n\n\n<p>To do this we will need to collect the information from <strong><a href=\"https:\/\/en.wikipedia.org\/wiki\/Active_Directory\" target=\"_blank\" rel=\"noreferrer noopener\">Active Directory<\/a><\/strong> via <strong><a href=\"https:\/\/en.wikipedia.org\/wiki\/Lightweight_Directory_Access_Protocol\" target=\"_blank\" rel=\"noreferrer noopener\">LDAP<\/a><\/strong>. Of course it is a requirement to use Active Directory in our network.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">The example<\/h2>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"997\" height=\"441\" src=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/1.2-aex.png\" alt=\"\" class=\"wp-image-1253\" srcset=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/1.2-aex.png 997w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/1.2-aex-300x133.png 300w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/1.2-aex-768x340.png 768w\" sizes=\"auto, (max-width: 997px) 100vw, 997px\" \/><figcaption class=\"wp-element-caption\">01<\/figcaption><\/figure>\n\n\n\n<p>Let&#039;s see how we will enable the change and user fields to be filled automatically.<\/p>\n\n\n\n<p>First we need to enable Developer mode if we haven&#039;t already.<\/p>\n\n\n\n<p>In Excel \u2013 File \u2013 Options \u2013 Customize Ribbon \u2013 click the Developer box.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"826\" height=\"678\" src=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/1.0-aex.png\" alt=\"\" class=\"wp-image-1251\" srcset=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/1.0-aex.png 826w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/1.0-aex-300x246.png 300w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/1.0-aex-768x630.png 768w\" sizes=\"auto, (max-width: 826px) 100vw, 826px\" \/><figcaption class=\"wp-element-caption\">02<\/figcaption><\/figure>\n\n\n\n<p>View Code.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"877\" height=\"552\" src=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/1.1-aex.png\" alt=\"\" class=\"wp-image-1252\" srcset=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/1.1-aex.png 877w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/1.1-aex-300x189.png 300w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/1.1-aex-768x483.png 768w\" sizes=\"auto, (max-width: 877px) 100vw, 877px\" \/><figcaption class=\"wp-element-caption\">03<\/figcaption><\/figure>\n\n\n\n<p>We see the VBA management window has opened. There we will insert the following code:<\/p>\n\n\n\n<pre class=\"EnlighterJSRAW\" data-enlighter-language=\"visualbasic\" data-enlighter-theme=\"\" data-enlighter-highlight=\"\" data-enlighter-linenumbers=\"\" data-enlighter-lineoffset=\"\" data-enlighter-title=\"\" data-enlighter-group=\"\" data-no-translation=\"\" data-no-auto-translation=\"\">Private Sub Worksheet_Change(ByVal Target As Range)\n    Set WSHnet = CreateObject(\"WScript.Network\")\n    username = WSHnet.username\n    UserDomain = WSHnet.UserDomain\n    Set objUser = GetObject(\"WinNT:\/\/\" &amp; UserDomain &amp; \"\/\" &amp; username &amp; \",user\")\n    UserFullName = objUser.FullName\nDim sUserName As String\nDim xTimeColumn As Integer\nDim xRow, xCol As Integer\nDim xDPRg, xRg As Range\nxTimeColumn = 7  '\u03b2\u03ac\u03b6\u03bf\u03c5\u03bc\u03b5 \u03c4\u03bf\u03bd \u03b1\u03c1\u03b9\u03b8\u03bc\u03cc \u03c4\u03b7\u03c2 \u03ba\u03bf\u03bb\u03cc\u03bd\u03b1\u03c2 \u03c0\u03bf\u03c5 \u03b8\u03b1 \u03b5\u03bc\u03c6\u03b1\u03bd\u03af\u03b6\u03b5\u03c4\u03b1\u03b9 \u03b7 \u03ce\u03c1\u03b1 \u03bc\u03b5\u03c4\u03b1\u03b2\u03bf\u03bb\u03ae\u03c2\nxNColumn = 8  '\u03b2\u03ac\u03b6\u03bf\u03c5\u03bc\u03b5 \u03c4\u03bf\u03bd \u03b1\u03c1\u03b9\u03b8\u03bc\u03cc \u03c4\u03b7\u03c2 \u03ba\u03bf\u03bb\u03cc\u03bd\u03b1\u03c2 \u03c0\u03bf\u03c5 \u03b8\u03b1 \u03b5\u03bc\u03c6\u03b1\u03bd\u03af\u03b6\u03b5\u03c4\u03b1\u03b9 \u03c4\u03bf \u03cc\u03bd\u03bf\u03bc\u03b1 \u03c4\u03bf\u03c5 \u03a7\u03c1\u03ae\u03c3\u03c4\u03b7\nxRow = Target.Row\nxCol = Target.Column\nsUserName = Environ$(\"username\")\n\nIf Target.Text &lt;> \"\" Then\n    Select Case xCol\n    Case 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12\n        On Error Resume Next\n        Set xDPRg = Target.Dependents\n        For Each xRg In xDPRg\n            If xRg.Column = xCellColumn Then\n                'Worksheets(\"Sheet1\").Unprotect \"password\" 'unlock cells, \u03b1\u03bd \u03ad\u03c7\u03bf\u03c5\u03bc\u03b5 \u03b2\u03ac\u03bb\u03b5\u03b9 \u03ba\u03c9\u03b4\u03b9\u03ba\u03cc \u03b3\u03b9\u03b1 \u03c0\u03c1\u03bf\u03c3\u03c4\u03b1\u03c3\u03af\u03b1 \u03c4\u03bf\u03c5 \u03b1\u03c1\u03c7\u03b5\u03af\u03bf\u03c5\n                Cells(xRow, xTimeColumn) = Now()\n                'Cells(xRow, xNColumn) = sUserName         'username\n                Cells(xRow, xNColumn) = UserFullName     'FullName\n                'Worksheets(\"Sheet1\").Protect \"password\"   'lock cells, \u03b1\u03bd \u03ad\u03c7\u03bf\u03c5\u03bc\u03b5 \u03b2\u03ac\u03bb\u03b5\u03b9 \u03ba\u03c9\u03b4\u03b9\u03ba\u03cc \u03b3\u03b9\u03b1 \u03c0\u03c1\u03bf\u03c3\u03c4\u03b1\u03c3\u03af\u03b1 \u03c4\u03bf\u03c5 \u03b1\u03c1\u03c7\u03b5\u03af\u03bf\u03c5\n            End If\n        Next\n    End Select\nEnd If<\/pre>\n\n\n\n<p>In the field <strong>xTimeColumn <\/strong>put the number of the column where the change time will appear in the field as well <strong>xNColumn <\/strong>we put the number of the column where the user&#039;s name will be displayed.<\/p>\n\n\n\n<p>After placing the code on the sheet, select save.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"939\" height=\"781\" src=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/2-aex.png\" alt=\"\" class=\"wp-image-1254\" srcset=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/2-aex.png 939w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/2-aex-300x250.png 300w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/2-aex-768x639.png 768w\" sizes=\"auto, (max-width: 939px) 100vw, 939px\" \/><figcaption class=\"wp-element-caption\">04<\/figcaption><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">The result<\/h2>\n\n\n\n<p>Now we will see by going to tease some field for example the &quot;Total Price&quot; from 80 to 90 the time and the name that the user has declared in the <strong>Active Directory<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"146\" src=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/3-aex-1024x146.png\" alt=\"\" class=\"wp-image-1250\" srcset=\"https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/3-aex-1024x146.png 1024w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/3-aex-300x43.png 300w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/3-aex-768x110.png 768w, https:\/\/www.dataplatform.gr\/wp-content\/uploads\/2020\/06\/3-aex.png 1164w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">05<\/figcaption><\/figure>","protected":false},"excerpt":{"rendered":"<p>We all know Microsoft Excel as one of the most basic and first programs created for use with a graphical environment on computers. Many times we have a shared Excel file that is being edited by multiple users. Maybe for some reason we need to audit and keep track of when each record was changed [...]<\/p>","protected":false},"author":1,"featured_media":693,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[12,17],"tags":[52,53,43,51,23,38],"class_list":["post-1249","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-intelligence","category-ms-excel","tag-active-directory","tag-audit","tag-microsoft-excel","tag-ldap","tag-microsoft","tag-office-365"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>\u03a0\u03ce\u03c2 \u03b3\u03af\u03bd\u03b5\u03c4\u03b1\u03b9 \u03bd\u03b1 \u03ba\u03b1\u03c4\u03b1\u03b3\u03c1\u03ac\u03c6\u03bf\u03c5\u03bc\u03b5 \u03c0\u03bf\u03b9\u03bf\u03c2 \u03ad\u03ba\u03b1\u03bd\u03b5 \u03c4\u03b5\u03bb\u03b5\u03c5\u03c4\u03b1\u03af\u03bf\u03c2 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